Veeva Vault Payments
Speed payment processes within existing trial management workflows and ensure sites get paid on time.
Benefits
Speed
Automate payment tracking for a simpler, more efficient process.
Visibility
Real-time reports and dashboards provide full visibility to upcoming and pending site payments to optimize execution and cash flow.
Accuracy
Automatically match clinical activities with a site’s fee schedule for greater accuracy.
Features
Configure Fee Templates and Schedules
Create fee schedule templates for a study or country and configure at the site level for complete flexibility. Support complex trial designs that adapt to business change – set fees, reimbursement rates, payment thresholds, advances, and reimbursement limits per site; split fees across multiple payees; and make template adjustments on-the-fly.
Generate Payable Items
User-defined rules trigger payments after subject visits and procedures are completed, ensuring payable items are generated according to site contracts. Payments automatically adjust payable items by creating credit and debit memos, eliminating manual effort to identify and fix discrepancies and speed reconciliation.
Create Payment Requests
Create payment requests in bulk at the study, country, or site level in multiple currencies to streamline payments to global sites. Route payment requests for review, approve directly in Vault, and auto-generate payment letters to sites. Once approved, payment requests can be sent for execution.
Track Clinical Budgets
Define expected costs, group related expenses into categories, and itemize costs to better manage cash flow. Monitor spending against plan at the study, country, or site level.
View Real-Time Reports and Dashboards
View Real-Time Reports and Dashboards allow users to organize, analyze, and share payment data, while Vault security profiles and permissions ensure the right access for sponsors, sites, and CROs.
Unified with Vault CTMS, Connected to Vault CDMS
All data needed to identify, track, and report clinical trial payments is managed in Vault CTMS and unified with Vault Payments, so clinical team members can view payments data without ever leaving Vault CTMS. Subject visits flow from Vault EDC and trigger payable items in Vault Payments, simplifying payment management.
Connect Sponsor and Site Operations
Veeva Site Connect makes it easy to exchange invoices and send payment letters to clinical research sites using SiteVault, ensuring sites have full visibility to what they’re getting paid for.
Resources for Vault Payments
